Redmine HRM Plugin - Feature List | AlphaNodes

Redmine Products / Redmine HRM Plugin - Feature List

Overview

This feature list provides an overview of the functions of the Redmine HRM Plugin.

Legend:

Available - Feature is fully implemented
Limited - Feature available, but with limitations
Not available - Feature is not implemented

Special Feature: Dynamic Real-time Calculations (on-the-fly)

Advantage: The plugin works with a lean, performant calculation model. All evaluations (performance, availability, resource planning) are created dynamically at runtime - without additional storage requirements for historical snapshots.

How it works: The system uses the current working time calendar for all calculations, even when analyzing past periods. This requires an adjusted workflow compared to systems with historical data storage.

Attendance Management
Resource Planning
User Management
Permission System
Working Time Calendar
Holidays
Supervisors & Hierarchies
Reports & Dashboards
Integration & API
Advanced Features

Attendance Management

Basic Functions

Feature	Status	Description
Book attendance		Users can record presence/absence
Book vacation		Record and manage vacation days
Record sickness		Document sick days
Record home office		Book home office days
Book overtime		Automatic calculation from over-booked attendance

Booking Options

Feature	Status	Description
Full-day booking		Full day, morning or afternoon
Hourly booking		From-to time with automatic calculation
Repeated bookings		Book period (e.g., 2 weeks vacation)
Retroactive bookings		Entries for past days possible
Future bookings		Advance planning possible
Multiple entries per day		Only with different half-day entries or RANGE type

Attendance Types

Feature	Status	Description
Unlimited attendance types		Any number of types definable
Event types		Attendance, Absence, Absence (lost time)
Color coding		Each type can have its own color
Quota management		Daily limit per type and user (e.g., 30 vacation days / year)
Approval workflow		Configurable approval requirement
IP range restriction		Allow/deny booking from specific networks
Email notifications		Notify supervisors on booking
Configure visibility		Show/hide in calendars and resource view

Approval Workflow

Feature	Status	Description
Approval required		Attendance must be approved
Conditional approval		Only for entries in past / during work time / outside work time
Multi-level approval		Only one approval level (all supervisors equal)
Partial approval		Can only be fully approved/rejected
Rejection with reason		Rejection reason can be specified
Automatic approval		No time-based auto-approval
Escalation		No automatic escalation on pending approval
Approval status		Undecided / Approved / Not approved
Notifications		Email to supervisors on new entries

Limits and Validations

Feature	Status	Description
Quota limits		Maximum days per year/type configurable
Individual limits		Per user overridable
Carry over remaining vacation		No automatic carry-over to following year
Vacation planning across years		Possible, but no cross-year quota management
Conflict check		Prevents duplicate entries on same day
Holiday check		Prevents absence on holidays
Working day check		Prevents absence on non-working days
Hours limit		RANGE type: Max. working hours per day

Calendars and Views

Feature	Status	Description
Absence calendar		Monthly view with all absences
List view		Filterable and sortable table
Filters		By user, type, date, status, approval
Grouping		By user, type, month
List export		CSV, XLSX, PDF
iCal export		Dedicated feeds for the absence calendar and the personal calendar
Team calendar		Show absences of groups/teams (HRM area)
Personal calendar		Only own attendance

Resource Planning

Basic Functions

Feature	Status	Description
Capacity planning		Available capacity per user and day/week/month
Visualize ticket assignments		Planned hours from assigned tickets
Workload indicator		Color coding: optimal / free capacity / overloaded
Forecast		Automatic planning based on tickets and deadlines
Historical data		Time spent vs. working time (calculated on-the-fly)
Project resources		Resources filtered by project
Global resources		All users across projects

Planning Logic

Feature	Status	Description
Automatic distribution		Hours are automatically distributed to working days
Deadline-based planning		Tickets with due date are scheduled with priority
Priority-based planning		Tickets without deadline scheduled by priority
Velocity consideration		Max. hours/day per user configurable
Consider absences		Vacation/sickness reduces available capacity
Consider holidays		Holidays are automatically excluded
Consider weekends		Based on working time calendar
Overload warning		Shows days with overallocation
Delay warning		Tickets that won’t be finished by deadline

Considered Tickets

Feature	Status	Description
Tickets with estimated time		Only tickets with estimated hours
Assigned tickets		Only tickets assigned to a user
Group tickets		Tickets assigned to groups are ignored
Open tickets		Closed tickets are excluded
Status filter		Exclude specific statuses (e.g., “Postponed”)
Priority filter		Priorities with max assignment = 0 excludable
Already booked time		Remaining hours = Estimated - Logged

Views and Reports

Feature	Status	Description
Table - Planned hours		Forecast of future workload
Table - Time spent		Historical time entries (calculated on-the-fly)
Resource problems		Overview of planning issues
Day/Week/Month view		Scalable time periods
User filter		By individual users or groups
Time period filter		Predefined periods (current week, month, quarter, etc.)
Project filter		In project view
List export		The resource view is an on-screen report without export. For figures to process further, use the attendance list or the API
Gantt chart		No Gantt visualization

Problems and Warnings

Feature	Status	Description
Overloaded days		Shows days where capacity is exceeded
Delayed tickets		Tickets that will miss deadline
Non-scheduled tickets		Tickets excluded from planning (with reason)
Group-assigned tickets		Warning on group assignment
Tickets without estimation		Warning on missing effort estimation
Invisible tickets		Warning when assignee cannot see ticket
Velocity = 0 warning		User disappears from planning (no explicit warning)

User Management

User Functions

Feature	Status	Description
Create users		Create new Redmine users
Edit users		Change user data
Lock users		Deactivate users (without deleting)
Delete users		As administrator via the context menu, individually or several at once
Bulk operations		Lock, unlock or delete multiple users simultaneously
Import		Via Redmine Core possible (not HRM-specific)
Export		List as CSV or XLSX

HRM-specific Fields

Feature	Status	Description
Assign user type		Define HRM permissions
Assign working time calendar		Changes affect historical reports retroactively
Assign supervisors		Multiple supervisors per user possible
Attendance type limits		Override individual limits
Upload avatar		Custom profile picture (overrides Gravatar)
Custom fields		Redmine custom fields are supported

User Manager

Feature	Status	Description
User manager role		Non-admins can manage users
Limited rights		Cannot create/edit admins or HRM managers
No same-type users		Cannot change users of their own type
Lock users		Can lock users (except admins)
Manage groups		With separate permission

User Profile

Feature	Status	Description
Attendance tab		History and statistics
Performance tab		Time entry evaluations (calculated on-the-fly)
Tickets for today		Planned tasks for current day
Projects tab		Project memberships
Resources view		Personal resource planning
Show groups		With corresponding permission
Show supervisors		Own supervisors always visible

Permission System

User Types

Feature	Status	Description
Unlimited user types		Any number of types definable
Internal vs. External		Distinction with different functions
Default user type		One type can be marked as default
User type sorting		Position definable
Symbol/Icon		Icon for user type (optional)
User type change		Possible, but caution with internal↔non-internal

Permissions

Feature	Status	Description
View HRM		Basic permission for HRM access
View supervisors		See supervisors of all users
View attendance		See attendance of all users
View groups		See groups in user profiles
View admin/user type		User type symbol next to name
Manage users		Create, edit, lock users
Manage groups		Create, edit, delete groups
Manage holidays		Manage holidays
Manage working time calendars		Changes affect historical reports retroactively
Fine-grained permissions		Configurable per user type
Project permissions		`view_hrm_resources` for project view

Permission Hierarchy

Feature	Status	Description
Administrators		Always have all HRM permissions
Dependencies		`view_hrm` is prerequisite for all others
Auto-activation		`view_hrm` automatically activates view_superiors/groups/attendance

Special Permissions

Feature	Status	Description
Supervisor rights		Supervisors can manage attendance of their subordinates
Own data always visible		User sees own attendance/resources
Project-specific permissions		Resource view controllable per project

Feature	Status	Description
Custom menu items		Up to 5 menu items per user type
Submenus		Each main item can have sub-items
Variables in URLs		Dynamic placeholders for user IDs and login names
Icons		Font Awesome icons usable
Help menu		Show/hide help menu
My Page menu		Show/hide My Page
Watched projects		Show watched projects in top menu

Working Time Calendar

Calendar Functions

Feature	Status	Description
Unlimited calendars		Any number of working time calendars definable
Default calendar		One calendar can be marked as default
Hours per week		Weekly working time configurable
Define working days		Monday-Sunday individually enable/disable
Core time		Work start and end (e.g., 09:00 - 18:00)
Velocity		Maximum assignment per day for resource planning
Flexible working hours		Only via different calendars, no individual daily planning (only 1 calendar per user possible)

Important: Working Time Calendar Changes

Feature	Status	Critical Notes
Change calendar		Affects all historical reports retroactively
Change calendar properties		Affects all users with this calendar
Historical calendar versions		Are not saved
Retroactive corrections		Not possible

Recommended approach:

Avoid changing existing working time calendars
Instead, create new calendars and reassign users
Before changes, export the affected reports if needed

Possible Working Time Models

Feature	Status	Description
Full-time		E.g., 40h/week, Mon-Fri
Part-time		E.g., 18h/week, Mon-Wed
4-day week		E.g., 32h/week, Mon-Thu
6-day week		E.g., 48h/week, Mon-Sat
Overtime account		No account, only dynamic calculation for selected period

Holiday Integration

Feature	Status	Description
TAG system		Calendars can have holiday TAGs
Regional holidays		Via TAGs (e.g., “Bavaria”, “NRW”)
Global holidays		Holidays without TAG apply to all
Multiple TAGs		One calendar can have multiple TAGs

Velocity and Resource Planning

Feature	Status	Description
Configure velocity		Max. hours/day for resource planning
Velocity = 0		Exclude user from resource planning
Velocity per priority		Different max assignment per ticket priority
Dynamic velocity		No time-of-day dependent velocity

Holidays

Holiday Management

Feature	Status	Description
Unlimited holidays		Any number of holidays definable
Holiday with date		Fixed date holiday (e.g., Jan 1)
Recurring holidays		No automatic recurrence rule. Yearly holidays can be created for a whole year range at once via iCal import
Half-day holiday		Only full-day holidays possible
Regional holidays		Via TAG system
URL/Link		Optional link to additional information

TAG System

Feature	Status	Description
Holiday TAGs		TAGs for regional assignment (e.g., “Bavaria”, “Hamburg”)
Multiple TAGs per holiday		One holiday can have multiple TAGs
Global holidays		Holidays without TAG apply to all calendars
Calendar TAGs		Working time calendars can have TAGs
System TAGs		TAGs configurable for non-internal users

Import/Export

Feature	Status	Description
iCal import (.ics)		Upload in the holidays area with year range selection. Yearly recurring entries are created for every year of the range
iCal export (.ics)		Dedicated feed of the holiday list for use in other calendars
API access		REST API for holidays
CSV import		No CSV import - use the iCal import instead
List export (CSV/XLSX/PDF)		Holidays can only be output as iCal or via the API

Supervisors & Hierarchies

Supervisor Management

Feature	Status	Description
Multiple supervisors		User can have multiple supervisors
Hierarchy levels		Flat hierarchy (user → supervisors), no tree structure
Assign supervisors		Simple assignment via user editing
Show supervisors		In user profile and lists

Supervisor Rights

Feature	Status	Description
View subordinate attendance		Always, independent of view_attendance permission
Approve attendance		When type requires approval
Reject attendance		With rejection reason
Edit attendance		Can create/change entries for subordinates
Email notifications		On new attendance entries (optional)
Resource view		See resources of subordinates
View time entries		Via Redmine project permissions, not HRM-specific

Team Functions

Feature	Status	Description
Team view		Filter by group in attendance/resources
Team calendar		Show absences of a team in HRM absence calendar
Team workload		Resources by group

Reports & Dashboards

Dashboard Blocks

Feature	Status	Description
Upcoming holidays		Next holidays (considers working time calendar)
Birthdays		User birthdays (requires custom field)
Anniversaries		Work anniversaries (requires custom field)
Today present/absent		Current attendance status
My resources		Personal planned hours for today
Resource problems		Overview of planning issues
Tickets for today		Today’s planned tickets
Required actions		Attendance entries for approval
Missing attendance bookings		Users without entries
Custom reports		Via redmine_reporting plugin

Attendance Reports

Feature	Status	Description
Attendance list		Filterable table with all entries
Grouping		By user, type, month
Filters		By user, type, date, status, approval
Totals		Days, hours
Statistics		Available / Used / Remaining days
List export		CSV, XLSX, PDF
Charts		The attendance list itself is tabular. HRM does ship its own dashboard charts (e.g. attendance heatmap, effort distribution)

Resource Reports

Feature	Status	Description
Planned hours		Forecast table
Time spent		Historical time entries (calculated on-the-fly)
Resource problems		Detailed problem listing
Workload overview		Color-coded table
Capacity overview		Available vs. planned hours
List export		No export of the resource view (see Resource Planning)
Charts		No Gantt/Burndown (only via redmine_reporting)

Performance Reports

Feature	Status	Description
User performance		Per user (calculated on-the-fly)
Working time vs. effort		Target-actual comparison (target value based on the current working time calendar)
Availability		Attendance rate (calculated dynamically)
Over-/Under-hours		Difference calculation (based on the current working time calendar)
Time periods		Current/last month, year, custom
Visualization		Tables (charts via redmine_reporting)
List export		The performance page is an on-screen report without export

Note: All performance calculations are based on the currently assigned working time calendar. If the calendar changes, the values for past periods shift with it.

API Reports

Feature	Status	Description
REST API		Access to all data via API
JSON/XML		Both formats supported
Authentication		API key or session
Pagination		For large datasets
Filter parameters		API-side filtering

Integration & API

Redmine Integration

Feature	Status	Description
Redmine users		Uses Redmine user management
Redmine groups		Uses Redmine groups
Redmine projects		Project-specific resource view
Redmine tickets		Resource planning based on issues
Redmine time entries		Automatic TimeEntry creation possible
Redmine versions		Version date as deadline
Redmine activities		For automatic time bookings
Redmine custom fields		For users and attendance
Redmine dashboards		HRM blocks in dashboards
Redmine permissions		Integration with role system

Plugin Integration

Feature	Status	Description
Additionals plugin		Required base
Additional Tags		TAG system for holidays/calendars
Redmine Reporting		Extended reports and charts
Other AlphaNodes plugins		Compatible, optional feature extension possible (e.g., Automation)

REST API

Feature	Status	Description
User API		`/hrm/users.json`
Attendance API		`/hrm/attendances.json`
Holiday API		`/hrm/holidays.json`
Working calendar API		`/hrm/working_calendars.json`
User types API		`/hrm/user_types.json`
Attendance types API		`/hrm/attendance_types.json`
CRUD operations		Create, Read, Update, Delete
Filter parameters		URL parameters for filtering
Authentication		API key, session cookie

Export Formats

Feature	Status	Description
CSV export		Attendance, user, project member and group list
Excel export (XLSX)		The same four lists, as a real XLSX file (not a renamed CSV)
PDF export		Attendance list only
iCal export		Absence calendar, personal calendar and holiday list
JSON/XML export		Via API
Resource and performance view		On-screen reports without file export

Import Functions

Feature	Status	Description
User import		Via Redmine Core (not HRM-specific)
Attendance import		Via API possible, no CSV import in UI
Holiday import		iCal import (.ics) in the UI with year range selection, additionally via API
Bulk import		Holidays only (iCal). No dedicated import workflow for users and attendances

Advanced Features

Automation

Feature	Status	Description
Automatic time booking		Automatically create time entry on attendance booking
Email notifications		On attendance entries, approvals
Automatic approval		No time-based auto-approval
Escalation		No automatic escalation
Reminders		No automatic reminders (e.g., “attendance missing”)
Cronjobs		Via Redmine cronjobs possible, not HRM-specific
User automation		Via Redmine Automation Plugin possible, not HRM-specific

Customizability

Feature	Status	Description
Custom fields		For users and attendance
Custom attendance types		Unlimited
Custom user types		Unlimited
Custom menus		Up to 5 menu items per user type
Custom dashboards		Via integrated dashboard system
Custom queries		Saved filters for lists
Custom workflows		No workflow engine

Security & Compliance

Feature	Status	Description
IP range restriction		For attendance types
Audit log		Via Redmine activity log, not HRM-specific
Anonymization		Anonymize activities (GDPR)
Privacy options		Configurable visibility
Encryption		Via Redmine/Rails, not HRM-specific
2FA		Via Redmine plugins possible
LDAP/SSO		Via Redmine Core
Audit-proof		Not given, as values are calculated at runtime

Performance

Feature	Status	Description
Large datasets		Optimized for 100,000+ records
Caching		Rails cache for expensive operations
Pagination		For large lists
Lazy loading		Partially implemented

Functional Limitations Due to Architecture

Feature	Limitation	Workaround
Historical reports	Recalculated with current calendar	Regular snapshots/exports, create new calendars instead of changing
Book overtime	Max. working hours per day	RANGE type for flexible hours or multiple entries
Multiple entries per day	Only with different half-day bookings	Use RANGE type or combine attendance types
Velocity = 0	User disappears from resource planning	Set small velocity (e.g., 1h) instead of 0
Group tickets	Not scheduled	Assign tickets to specific users
User type change internal↔non-internal	All users lose working time calendar	Create new user types instead of changing
Repeated bookings	Holidays/weekends are silently skipped	Book individual days manually or check calendar
Ticket date vs. version date	Version date is preferred	Use only version date OR ticket date, not both
Approval status	Only “undecided” is not considered	Use dashboard to track open approvals

Technical Limitations

Limitation	Description
Redmine dependency	Plugin requires Redmine Core (no standalone version)
Browser compatibility	Modern browsers required (Chrome, Firefox, Safari, Edge)
Database	PostgreSQL or MySQL (SQLite not recommended for production)
Performance with very large installations	For >1000 users, appropriately performant infrastructure is required
No historization	Working time calendar changes falsify historical data

Summary by Use Cases

Perfectly suited for:

Attendance management (vacation, sickness, office, home office)
Resource planning based on Redmine tickets
Capacity planning for development teams
Flexible working time models (full-time, part-time, 4-day week)
Regional holiday management
Approval workflows for absences
Supervisor hierarchies (flat)
Permission management (fine-grained)
Reporting (lists, tables, export)
API integration (connect external systems)

Please note the limitation of the on-the-fly calculations (see above).

Conditionally suitable for:

Historical evaluations (only with regular snapshots/exports)
Audit-required environments (external archiving required)
Overtime management (only basic, no account)
Group-based resource planning (tickets must be assigned to users)
Complex hierarchies (only flat supervisor structure)
Very large installations (>1000 users require appropriately sized hardware infrastructure for optimal performance)

NOT suitable for:

Audit-proof systems (working time calendar changes falsify historical data)
Compliance without external archiving (no historical calendar versions)
Time tracking with hardware (time clock, terminals)
Multi-level approvals (only one level)
Automatic vacation carry-over (manual required)
Shift planning
Team hierarchies (sub-teams, departments)
Standalone HRM system (requires Redmine)
Native mobile app (responsive web only)

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Redmine HRM Plugin - Feature List

Overview

Special Feature: Dynamic Real-time Calculations (on-the-fly)

Table of Contents

Attendance Management

Basic Functions

Booking Options

Attendance Types

Approval Workflow

Limits and Validations

Calendars and Views

Resource Planning

Basic Functions

Planning Logic

Considered Tickets

Views and Reports

Problems and Warnings

User Management

User Functions

HRM-specific Fields

User Manager

User Profile

Permission System

User Types

Permissions

Permission Hierarchy

Special Permissions

Menu Configuration

Working Time Calendar

Calendar Functions

Important: Working Time Calendar Changes

Possible Working Time Models

Holiday Integration

Velocity and Resource Planning

Holidays

Holiday Management

TAG System

Import/Export

Supervisors & Hierarchies

Supervisor Management

Supervisor Rights

Team Functions

Reports & Dashboards

Dashboard Blocks

Attendance Reports

Resource Reports

Performance Reports

API Reports

Integration & API

Redmine Integration

Plugin Integration

REST API

Export Formats

Import Functions

Advanced Features

Automation

Customizability

Security & Compliance

Performance

Functional Limitations Due to Architecture

Technical Limitations

Summary by Use Cases

Perfectly suited for:

Conditionally suitable for:

NOT suitable for:

Quick Check: Does the plugin meet your requirements?

Buy HRM Plugin v4.5.0