Holdings sit scattered: books and media in a list, digital sources on a drive, research data with the people who collected it. Whoever searches has to know where to search.
With the DB plugin, every holding becomes a record with its own fields. Books, data sets, devices and licenses live in the same system and are searchable together.
How it works day to day
- Create types. A separate type for each kind of holding, such as book, journal, data set or license. Every type gets the fields it needs.
- Record the holdings. Create entries one by one or import them as CSV. Files, scans and images attach to the entry.
- Add tags. Tags and categories make a holding findable even when the title is unknown.
- Map lending. The status of an entry shows whether it is available. Lending runs as an issue that refers to the entry.
- Control access. Roles and permissions decide who sees which holdings. Individual entries can be marked private.
What changes
- Physical and digital holdings appear in one search.
- Where a copy ended up is traceable on the entry.
- New fields can be added without recording the existing holdings again.
How knowledge can be organized in Redmine beyond this is described on the page knowledge management.
Which functions the Redmine DB plugin brings along and what it costs is described on the product page.